Import New Students
  • 07 Feb 2024
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Import New Students

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Article Summary

This article covers the main use case of a bulk upload of new students for a newly registered school.  The main benefit is to save time for your teachers.  Once the import of students is completed, your classroom teachers will have their roster of students loaded into their dashboard.

Import by Grade Level
Importing of students is done at each grade level.  You won't be able to do a one-time import of all the students for all the grade levels. The CSV template we generate is unique for each grade.
Looking to update existing student information in bulk or to clean up your rosters to account for student turnover?
Please go to our Update Student Import article.

New Student Import Steps

Step 1: Navigate to the current year Digital Data Wall and select Import Students.

Step 2: From the Import Students screen select CSV Template.

Step 3: Download the CSV Template sheet to your computer.

Step 4: Add your student data to the downloaded template sheet.  Do not adjust the header row.

The required elements are: first name, last name, gender, and class number.  You'll find the class number in the Import Guide table on the Import Students screen. See image above under step 2.

Add Unique Student IDs to Avoid Duplicates
We strongly recommend adding unique student ID numbers for each student. This will help ensure duplicate students aren't uploaded into the system. The ID numbers can be district generated or your own unique numerical system.

Here is an example of how the data should look when entered correctly.  For the first student, Angela Walker, the reading, writing, math, behavior, and work skills scores are included.  We recommend leaving these scores blank for the first upload so the classroom teachers, who know their students the best, can enter them on their dashboard.

Step 5: Save the sheet to your computer as a CSV.

Step 6:  Select Choose File under Step 3.

Choose saved CSV sheet > Open.

The title of sheet should appear next to the Choose File button.

Step 7:  Select Upload Students which will take you to the Match Headers step.  In the column Include In Import you can select the optional data fields to include.

In the example below the student ID, the beginning of the year DRA scores, and some of the identifiers were chosen to be included in the import.

Select Continue which will take you to the Confirm Data step.

Step 8: Confirm the data before importing.  If there are any errors they will be highlighted in red.  Correct the errors or start over by editing your CSV sheet.  If everything looks correct, select the green Import button.

As the admin, you should see the imported students represented as Student Cells on the Digital Data Wall.

When your classroom teachers log in to their dashboard the roster will be loaded.  In the example below, first grade teacher Amy Lopez logged in and selected Amy Neels to assess. Amy Neels' GPV identifier and her beginning of the year DRA assessment score are already loaded.

Split Class Student Import

When importing students for a current year split class:

  1. Go to the current year Digital Data Wall and select Import Students. You will see the class number assigned to the current year split class. The images below show Connie Sinclair who has a split 1/2 class (Class #4).

  2. Select CSV Template. In the CSV sheet you would only input students who belong to this grade level. Students who are in Connie's class who are truly 2nd graders wouldn't be included here.

After the import has been completed you will see the students in the 1st grade current year Digital Data Wall.

Follow the same steps to import the 2nd grade students for Connie's class in the 2nd grade CSV sheet. Now when Connie logs into to her teacher dashboard the students will have the correct grade level designation.